Understanding Remote Online Notarization: How It Works and What You Need to Know

A notary public is signing a document with a blue pen, sealing it with a wax seal that has an embossed impression, and positioned next to a blue booklet titled 'OF NOTARY RECORD.'

What is Remote Online Notarization (RON)?

Remote Online Notarization (RON) is a process that allows a commissioned Notary Public to perform a legal notarial act entirely online. Instead of being physically present with the signer, we connect using a secure, two-way audio-visual conference over the internet.

RON maintains the same legal validity as a traditional paper notarization but adds superior digital security layers for maximum integrity and fraud prevention. The entire session is recorded and securely stored, and the final document is digitally signed and sealed with a tamper-evident technology.

Close-up of documents labeled 'Power of Attorney' with detailed legal text and ornate borders.

Why Choose Remote Online Notarization?

Ultimate Convenience

Complete your notarization from the comfort of your home, office, or anywhere with an internet connection. No need to travel, find parking, or rush to an office during limited business hours.

Speed & Efficiency

The entire process, from ID verification to the final signed document, can often be completed in a matter of minutes. You receive the finalized, secure electronic document almost instantly, eliminating the delays of printing and shipping.

Accessibility & Global Reach

This service is perfect for signers who are traveling, serving overseas (like military personnel), have mobility challenges, or simply live too far from a traditional notary office.

Enhanced Security

RON platforms use multi-step identity verification, including advanced Knowledge-Based Authentication (KBA) and Credential Analysis of your ID, making the process more secure than a simple in-person visual check.

How the RON Process Works: Step-by-Step Guide

  • Screenshot of a digital calendar in Microsoft Outlook showing April 2022, with the date 8 highlighted, and options for adding events or calendars.

    Step 1: Booking & Document Submission

    Request an Appointment: Use our online scheduling tool to select a convenient date and time.

    Upload Your Document: You will securely upload the document you need notarized (in PDF format). DO NOT sign the document beforehand.

    Confirm Identity: You will be prompted to enter basic personal information (name, address, last four digits of SSN) to prepare for the identity verification process.

  • Driver license with photo, name, birth date, sex, issue date, expiration date, ID number, class, donor status, and barcode.

    Step 2: Identity Verification & Security Check

    Credential Analysis: Our platform will scan and verify your government-issued photo ID (Driver's License, Passport, etc.) to confirm it is valid and authentic.

    Knowledge-Based Authentication (KBA): You will be asked a short series of four to five unique multiple-choice questions based on your public records and credit history. This step ensures that the person attempting to sign is who they claim to be. (You must pass this quiz to continue.)

  • A woman sitting at a round table working on a laptop with a notary document on the screen, holding a smartphone, with a coffee cup and a pair of glasses nearby.

    Step 3: The Live Video Session

    Connect with Me: You will enter a private, secure, and recorded video session with me, your commissioned Remote Online Notary.

    Verify Willingness: I will visually confirm your identity, ensure you are of sound mind, and confirm that you understand the document you are about to sign and that you are signing willingly.

    Electronic Signing: While I watch, you will apply your electronic signature to the document using your mouse, trackpad, or touch screen.

  • Digital illustration of a woman signing a document on a laptop screen with a pen.

    Step 4: Finalization & Delivery

    Notary Sealing: I will apply my official electronic notary seal and digital signature to the document. This process instantly encrypts the document, making it tamper-evident and legally binding.

    Secure Delivery: You will receive the final, legally notarized electronic document (PDF) almost immediately via email or a secure download link. The video recording and audit trail are securely stored according to state law for future reference.